October 15, 2006
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ARTICLE
I: NAME, OBJECT AND PRIMARY FUNCTION
1.
The name of the organization shall be the Lake
Hills Community Association.
2.
The function of the organization shall be to
promote and protect the common interests and
welfare of members and the area.
ARTICLE
II: MEMBERSHIP
1.
A person or household owning property inside
the area served by Travis County Water Control
and Improvement District #18 (formerly known
as the CE-Bar Ranch and presently known as Lake
Hills), as prepared June 27, 1990 and recorded
in Travis County Plat Book Vol. 89, Pg. 86 (and
existing members outside these boundaries) shall
be eligible for membership in the Lake Hills
Community Association and shall be entitled
to one vote, except as provided in Item 2 of
this Article. A person or household residing
but not owning property in the area described
above as of June 27, 1990, may become a non-voting
member by compliance with Item 2 of this Article.
2.
a.) A voting member is a person or household
owning property in the Lake Hills community
and paying the annual fee, except as specified
in Article III, and same shall be entitled to
one vote.
b.) A non-voting member is a person or
household residing (i.e. renting, leasing) within
the Lake Hills community and paying annual dues.
c.) Memberships are non-transferable
or sellable except in the case of a property-owning
landlord who retains a membership for use of
his/her tenants.
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ARTICLE
III: MEMBERSHIP DUES
1.
The initiation fee for new members is $300.00
2.
Membership dues shall be $300 per year per person
or household as calculated from January 1 to
December 31 of each year. Billings for dues
will begin in September of the year prior to
the membership year. Final payments will be
due no later than January 31 of the actual membership
year. Members paying after February 1 will be
assessed a $25 late fee. Beginning February
1, the membership director may accept any and
all members on the waiting list to fill any
unpaid or partially paid membership positions.
3.
No identification cards or car stickers will
be issued until the dues are paid in full.
4.
Each active member will receive 10 guest passes
per year for use at the pool. Additional guest
passes may be purchased at the pool for $1 each
(checks only-NO CASH PLEASE). Unused guest tickets
may be used in subsequent years.
5.
Persons who are eligible for voting membership
as set forth in Article II for two years and
who are 65 years of age or older are exempt
from payment of dues.
6.
The membership cap will be 450 family memberships.
Senior non-paying memberships will not count
toward the cap.
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ARTICLE
IV: TERMS OF MEMBERSHIP
Responsibilities
of membership will be to:
1.
Pay annual membership dues for the fiscal year,
January 1 through December 31, either in advance
or in a manner agreed to by the membership committee.
2.
Register personal vehicles parked on the waterfront
property.
3.
Be a courteous community representative at all
times.
4.
Be responsible for behavior of your guests.
5.
Report vandalism and violations of rules to
a member of the Board, Security Officer on duty,
or to a law enforcement officer.
6.
Observe the following lakefront rules:
§
leash all dogs
§
use trash barrels for litter
§
refrain from offensive language
§
use only non-glass containers
§
reserve boat launch area for
launching only
§
swim in designated areas only
7.
Board members, security and pool personnel reserve
the right to immediately suspend lakefront privileges
of any member observed in violation of the above
responsibilities. After suspension, the member
will be given the opportunity to plead his/her
case before the Board and a final ruling will
be made at that time.
Violations
of any of the above responsibilities may result
in probation and possible conditions, suspension,
or cancellation of membership as determined
at a meeting of the Board. Reinstatement of
suspended or canceled membership shall be determined
at a meeting of the Board.
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ARTICLE
V: BOARD OF DIRECTORS
1.A Board of Directors
shall exercise general supervision of the affairs
of the Association and strive to represent the
desires of the Association.
2.The Board shall consist of nine voting members
divided into three classes as follows: each
class to consist of three members, one class
to retire at the end of each year. Annual meeting
of second Sunday in October at 2:00 p.m. will
elect nine members to the Board with terms of
one, two, and three years being drawn for. Thereafter,
at the annual meeting of the members of the
Association three members shall be elected.
The members shall be elected for a period of
three years and shall serve with the six remaining
members from the previous Board.
3.In the case of the resignation, death, or
other action rendering a Board member unable
to serve, the remaining members of the Board
shall elect a new member to fill the unexpired
term.
4.Any member of the Board who fails to attend
three Board meetings consecutively or five meetings
total per calendar year shall be replaced.
5.No board member shall have the independent
authority to conduct business on behalf of the
board without the board’s approval except
in those matters performed under the direction
of an officer or board approval.
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ARTICLE
VI: OFFICERS
1.
The officers of the Association shall be President,
Vice President, Secretary, and Treasurer (the
offices of Secretary and Treasurer may be combined).
At
the discretion of 2/3 majority of the Board,
a Reporter may be elected from the Board or
from the membership.
2.
The duties of the officers shall be as follows:
A.
The President shall:
1.
preside at meetings of the Board, annual meetings
and any special meeting of the Association except
at such time as the President is absent, unable,
or fails to preside;
2.
appoint, with the concurrence of a majority
of the Board, the nominating committee;
3.
keep the membership apprised of current or future
events which might have an effect on the community;
4.
prepare a written agenda for Board meetings,
to be distributed to Board members prior to
each meeting including meetings of the membership.
B.
The Vice-President shall:
1.
serve in the absence, inability or failure to
act on the part of the President;
2.
oversee and report to the Board activities of
committees.
C.
The Secretary Shall:
1.
keep the minutes of Board and special and annual
meetings;
2.
serve as corresponding secretary for the Association;
3.
cause to be published in a monthly newsletter
news of Board and membership meetings and other
items of interest to the community;
4.
serve as Treasurer as described in item D of
this Article in the event that one person serves
as Secretary and Treasurer of the Association.
D.
The Treasurer shall:
1.
maintain financial records of the Association
according to acceptable practices;
2.
present, or cause to be presented, a current
financial report to the Board at meeting of
the Association;
3.
pay debts of the Association in a timely manner.
Treasurer shall hire a bookkeeper or management
company, subject to board approval, to be supervised
by a licensed CPA located outside the 78733
area.
4.
serve as Secretary as described in Item C above
in the event that one person serves as Secretary
and Treasurer;
5.
Present Association books as of December 31
of each year for verification by an independent
CPA, subject to the discretion of the Board
members, the verification may be either an audit
or agreed upon procedures as defined by the
AICPA. The Treasurer shall have no participation
or vote in this decision.
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ARTICLE
VII: COMMITTEES
1.
The Board shall, from time to time, appoint
such committees as it deems necessary to conduct
the affairs of the Association in accordance
with Article I of these bylaws.
Standing
committees shall be appointed by the President
with 2/3 majority of the Board, shall serve
under the direction of the Board, and shall
consist of the following:
A.
The Architectural Committee, whose duties shall
be, insofar as possible to make known the various
deed restrictions in Lake Hills and to provide
assistance in their enforcement.
B.
The Lakefront Property Management Committee,
whose duties shall be to see to the maintenance
of any property owned or leased by the Association
and the hiring and discharge of any employees
working on the owned or leased property.
C.
The Membership Committee, whose duties shall
be to enforce the guidelines as set out by the
majority of the Board of Directors regarding
new memberships, reinstatements of canceled
memberships, delinquent accounts, and cancellations
of memberships.
D.
The Swim Team Committee, whose duties shall
be to manage the swim team in accordance with
the guidelines set forth by the Board of Directors
regarding issues which directly affect the park
and LHCA members. This committee will oversee
the organizations finances and management of
the team. It will be required to communicate
thoroughly including, but not limited to, a
complete financial report with the LHCA Board
of Directors during the swim team season of
approximately February to August of each year.
It is also responsible for complying with the
regulations set forth by The Austin Hills Swim
League.
Non-LHCA
members may be members of the swim team using
LHCA property restricted to swim team activities
only. Members of LHCA will have priority over
non-members when their cap is reached, provided
a Waiver of Liability be required for all non-LHCA
members.
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ARTICLE
VIII: ELECTIONS
1.
Members of the Board shall be elected at an
annual meeting of the Association. The board
may offer membership incentives for attending
the annual meeting.
2.
Elections shall be by secret ballot.
3.
The President shall appoint a nominating committee
to present a slate of nominees who are voting
members for vacant positions on the board.
4.
Any member attending the annual meeting may
nominate a voting member for election to the
Board providing the person nominated is agreeable
to such nomination.
5.
Vacancies shall be filled by nominees receiving
the most votes; in case of a tie for the last
position, an immediate runoff will be conducted
to break the tie.
ARTICLE
IX: MEETINGS
1.
The annual meeting shall be the THIRD Sunday
in October at 2:00 p.m. in the Lake Hills Community
Association clubhouse.
2.
The Secretary shall inform the membership of
the time and place of the meeting at least two
weeks in advance of the date and such notice
shall include the agenda items for such annual
meeting. All Bylaw change proposals shall be
posted by public notice in three places in Lake
Hills, to include the clubhouse and printed
in the newsletter of the exact language of the
changes that are being proposed.
3.
The Annual Meeting agenda shall always include
election of new Board members and such other
business as the Board shall bring before it.
Thereafter, such other business as placed on
the agenda will be heard. Following the completion
of the agenda items, other business from the
floor may be heard.
4.
A special meeting of the Association can be
called by a majority of the Board or by a petition
of 20 voting members, for a specific purpose.
Notice of at least two weeks must be given by
the Secretary, according to Item 2 of this Article,
and only items specified as the purpose(s) shall
be acted upon.
5.
The Board shall meet when the President deems
necessary but no less frequently than once per
month.
6.
A quorum of the Board shall consist of 5 members.
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ARTICLE
X: PARLIAMENTARY AUTHORITY
The
rules contained in the current edition of Robert's
Rules of Order Newly Revised shall govern the
Association in all cases to which they are applicable
and in which they are not inconsistent with
these bylaws and any special rules of order
the LHCA may adopt.
ARTICLE
XI: GUIDELINES
1.
The Lake Hills Community Association shall be
a non-profit organization with no part of any
net earnings to benefit any member of the Board.
2.
No Lake Hills Community Association Board member
shall be allowed to profit from their position
as a member of the Board.
3.
All money accrued from dues paid by Lake Hills
Community Association members must be used for
the improvement and general welfare of the community
as determined by the Board.
4.
The Board is prohibited from mortgaging or selling
any real property of the Association.
5.
The Board has the power to hold responsible
any and all persons who damage any Association
property, owned or leased, and to collect payment
for such damages.
6.
The fiscal year for the Association shall be
from January 1 through December 31.
ARTICLE
XII: AMENDMENTS
1.
Any amendment to these bylaws shall be adopted
when approved by a 2/3 majority of voting members
present at an annual or special meeting.
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